Introduction
Letter writing in NABARD Grade A Phase 2 is not just a language exercise — it tests your ability to communicate like an officer. As a NABARD Grade A officer, you’ll regularly draft letters to district officials, banks, cooperatives, and rural stakeholders. The Descriptive Paper ensures you can write in a clear, concise, and professional tone.
In 2025, you can expect three letter choices in the exam, and you must write one within 200–220 words. The letter can be complaint, request, suggestion, or formal communication.
This guide provides:
- 30 high-probability letter topics based on past trends and NABARD’s mandate
- Correct formal letter format
- Writing tips, tone guidelines, and common mistakes to avoid
NABARD Grade A 2025 – Letter Writing Overview
| Parameter | Details |
|---|---|
| Marks | 30 |
| Word Limit | 200–220 words |
| Topics Offered | 3 (choose 1) |
| Recommended Time | 15–17 minutes |
A well-written letter can easily fetch 20–23 marks if you stick to format, maintain a polite tone, and stay within word limit.
Correct Formal Letter Format
[Sender’s Address]
[Date]
[Receiver’s Designation]
[Organization/Office Name]
[City/Location]
Subject: [Precise One-Line Purpose]
Dear Sir/Madam,
[Paragraph 1 – Introduction]
State purpose of the letter in 1–2 lines.
[Paragraph 2 – Body]
Provide details, facts, or data logically. Explain problem/request clearly.
[Paragraph 3 – Conclusion]
Request action, offer cooperation, express thanks.
Thanking you,
Yours faithfully/sincerely,
[Your Name]
[Optional: Designation/Contact]
30 Most Expected Letter Topics for NABARD Grade A 2025
Category 1: Agriculture & Rural Development
- Request to District Collector for Sanction of Watershed Development Project
- Letter to Agricultural Officer Seeking Training for FPO Members
- Request to Bank Manager for Timely Disbursement of KCC Loans
- Letter to District Administration Highlighting Need for Rural Cold Storage Facility
- Letter to Local MLA Requesting Irrigation Canal Desilting Before Kharif Season
- Request to NABARD Regional Office for Support under RIDF Scheme
Category 2: Rural Infrastructure & Livelihood
- Letter to Panchayat Head Suggesting Construction of Village Approach Road
- Letter to Gram Sabha Requesting Installation of Solar Street Lights
- Request to Municipality for Improvement of Waste Management in Village Market
- Letter to District Collector to Conduct Health Camp in Rural Block
- Request for Setting Up a Farmer Training Center in Rural Area
- Letter to NGO Seeking Collaboration for Women SHG Capacity Building
Category 3: Complaint & Grievance Letters
- Complaint to Agricultural Equipment Supplier about Defective Pump Set
- Complaint to PDS Officer about Irregular Ration Distribution in Village
- Letter to Power Distribution Company Regarding Frequent Power Cuts Affecting Irrigation
- Complaint to Road Authority Regarding Damaged Roads and Accidents
- Complaint to Local Body About Drinking Water Contamination
- Letter to Vendor Regarding Delay in Delivery of Seeds/Inputs
Category 4: Request for Schemes & Government Support
- Request to District Rural Development Agency for MGNREGA Work Allocation
- Letter to State Cooperative Bank for Refinance Support to PACS
- Letter to Agricultural University Requesting Expert Lecture on Organic Farming
- Request to NABARD Regional Office for Dairy Development Project Funding
- Letter to Financial Literacy Center for Conducting Awareness Camp
- Letter to Rural Skill Development Center to Conduct Vocational Training Program
Category 5: Editor & Awareness Letters
- Letter to Editor Highlighting Importance of Financial Literacy in Rural Areas
- Letter to Editor About Need for Crop Insurance Awareness Campaigns
- Letter to Editor Emphasizing Water Conservation and Community Participation
- Letter to Editor Highlighting Need for Better Market Linkages for Farmers
- Letter to Editor Stressing Need for Digital Education for Rural Youth
- Letter to Editor Advocating Waste Segregation and Sanitation in Villages
Writing Tips for High Marks
1. Keep It Professional
Avoid emotional language — be polite but firm.
Example:
❌ “You people never fix the roads; this is careless behavior.”
✅ “We request urgent repair of the damaged road to prevent further accidents and inconvenience.”
2. Stick to Word Limit
200–220 words is ideal. Going beyond 250 words can lead to penalty.
3. Use Polite Closings
- “Kindly look into the matter at the earliest.”
- “We shall be grateful for your prompt action.”
4. Proofread Before Submitting
Check for spelling, grammar, and punctuation errors — especially in subject line and salutation.
Sample Letter (Model Solution)
Question: Write a letter to the District Collector requesting immediate repair of a damaged rural bridge affecting transport and farm produce movement.
Answer:
Village Road No. 3
Gopalganj, Bihar – 841428
10 March 2025
The District Collector
Gopalganj District Administration
Gopalganj, Bihar
Subject: Request for Urgent Repair of Damaged Rural Bridge
Dear Sir/Madam,
This is to bring to your notice the poor condition of the bridge connecting our village to the main market. The bridge is partially damaged, making transport risky and affecting timely movement of farm produce.
The situation worsens during rains, causing disruption of supply and income loss to farmers. We request the district administration to undertake urgent repair work and ensure safe passage for vehicles and pedestrians.
Your prompt action will help restore normalcy and benefit hundreds of farming households dependent on this route.
Thanking you,
Yours faithfully,
Rahul Singh
President, Village Farmers’ Association
Common Mistakes to Avoid
- ❌ Missing Subject Line → Always write a crisp subject (max 12 words).
- ❌ Informal Salutation → Use “Dear Sir/Madam,” not “Respected Sir” or “Hi.”
- ❌ Aggressive Language → Stay professional and solution-oriented.
- ❌ Writing Bullet Points → Use paragraph format only.
- ❌ Crossing Word Limit → Keep letter concise.
Practice Plan
- Write 2 letters per week on varied topics (complaint, request, editorial).
- Simulate exam typing on computer and stick to 15-minute limit.
- Maintain a letter format template in mind for quick recall during exam.
Conclusion
Letter writing is a scoring section if you know the format and practice regularly. These 30 most expected topics cover agriculture, rural infrastructure, financial inclusion, and social issues — exactly what NABARD focuses on.
By preparing model answers for these topics, practicing weekly, and following correct format and tone, you can confidently secure 20–23 marks out of 30, taking you closer to your target of 70+ marks in descriptive paper.