Introduction
Letter writing is an integral part of the NABARD Grade A Phase 2 Descriptive English Paper, carrying 30 marks. Candidates are usually given 3 topics and asked to write one formal letter within 200–220 words.
This section tests your ability to communicate professionally — a crucial skill for an officer’s role, as NABARD officials frequently draft letters to government departments, district offices, NGOs, and other stakeholders.
In this article, we’ll cover:
- Correct formal letter format
- Step-by-step writing strategy
- Sample templates
- 10 practice topics most likely for 2025
- Common mistakes to avoid
NABARD Grade A 2025 – Letter Writing Overview
| Component | Details |
|---|---|
| Marks | 30 |
| Word Limit | ~200–220 words |
| Topics Offered | 3 (choose 1) |
| Time Allocation | 15–20 minutes |
| Mode | Online typing |
To score 20–23 marks, you must follow format perfectly, write clearly, and keep the tone polite yet professional.
Formal Letter Format (Correct & Scoring)
[Sender’s Address]
[Date]
[Receiver’s Name/Designation]
[Organization/Office Name]
[City/Location]
Subject: [Crisp One-Line Purpose]
Dear Sir/Madam,
[Paragraph 1 – Introduction]
State the purpose of writing the letter clearly in 1–2 lines.
[Paragraph 2 – Main Body]
Explain the situation, provide facts, data, references. Be precise and logical.
[Paragraph 3 – Conclusion]
Mention expected action, offer cooperation, express gratitude.
Thanking You,
Yours faithfully/sincerely,
[Your Name]
[Optional: Designation/Contact Details]
Key Elements to Remember:
- Subject Line: Short and meaningful (max 10–12 words)
- Salutation: Use Dear Sir/Madam (formal)
- Tone: Polite, professional, solution-oriented
- Paragraphing: 3 clear paragraphs — never write in one block
Step-by-Step Approach
Step 1: Choose the Topic (1 min)
Pick the one you are most comfortable with.
Step 2: Think of Key Points (2–3 mins)
Mentally structure your letter into Introduction → Problem → Solution.
Step 3: Draft the Letter (10–12 mins)
Type steadily, keeping eye on word count.
Step 4: Proofread (2 mins)
Check grammar, spelling, subject line, and salutation before submission.
Tips to Score 20+ Marks
- Be Crisp: Avoid long, flowery sentences.
- Stay Within Word Limit: 200–230 words is ideal.
- Use Formal Vocabulary:
- I request you to kindly…
- This is to bring to your notice…
- I shall be grateful if prompt action is taken…
- Avoid Personal Emotions: Keep tone professional, not emotional.
- Check Formatting: Missing subject line or wrong closing leads to mark deduction.
Sample Formal Letter (Model Approach)
Question: Write a letter to the Municipal Office highlighting the poor road conditions in your locality and requesting repair work.
Answer:
C-112, Green Park
Patna – 800001
12 March 2025
The Municipal Officer
Municipal Corporation
Patna
Subject: Request for Immediate Repair of Damaged Roads
Dear Sir/Madam,
This is to bring to your notice the poor condition of the main road in Green Park locality. The road surface is broken, filled with potholes, and waterlogging occurs frequently, making daily commute unsafe for residents.
The situation has worsened after recent rains, leading to several minor accidents. We request the municipal authority to undertake urgent repair work, fill potholes, and ensure proper drainage facilities to prevent water stagnation.
Timely action will reduce inconvenience, improve public safety, and restore smooth traffic flow. I, on behalf of the residents’ association, request you to kindly address this matter on priority.
Thanking you,
Yours faithfully,
Ravi Kumar
(Resident, Green Park Colony)
Why This Scores High:
- Clear format (address, date, subject, salutation)
- Concise language
- Problem explained logically
- Polite and solution-oriented conclusion
10 Practice Topics for NABARD Grade A 2025
- Letter to District Collector requesting sanction of funds for watershed project.
- Letter to Bank Manager requesting extension of KCC loan repayment period due to crop loss.
- Complaint letter to a company for defective agricultural equipment delivered.
- Letter to Editor highlighting importance of rural skill development programs.
- Letter to a local MLA requesting construction of cold storage facility for farmers.
- Letter to an NGO seeking partnership for women SHG training workshop.
- Letter to NABARD Regional Office requesting refinance support for FPO promotion.
- Letter to Municipal Corporation regarding waste management and cleanliness in rural haat.
- Letter to Agricultural University requesting expert training session for local farmers.
- Letter to Gram Panchayat highlighting water scarcity and suggesting solutions.
Common Mistakes to Avoid
- ❌ Skipping Subject Line: Always include a clear subject.
- ❌ Using Informal Salutations: Avoid Hi, Hello, Respected Sir (stick to Dear Sir/Madam).
- ❌ Crossing Word Limit: Overly long letters are penalized.
- ❌ Writing in Bullet Points: Letters must be in paragraph form.
- ❌ Aggressive Tone: Always remain polite, even in complaint letters.
Time Management
| Step | Time Allocation |
|---|---|
| Select Topic & Plan | 3 mins |
| Write Letter | 10–12 mins |
| Proofread | 2 mins |
Total: 15–17 minutes – leaves enough time for precis and essay.
Vocabulary & Key Expressions
- For Complaints: This is to bring to your attention…, We regret to inform…
- For Requests: I request you to kindly consider…, It would be highly appreciated if…
- For Conclusion: I look forward to your prompt action…, We shall be grateful for your cooperation…
Conclusion
Letter writing is a high-scoring section if you master format and maintain professional tone. For NABARD Grade A 2025:
- Practice 2–3 letters weekly under word limit.
- Learn standard formats for complaint, request, and editorial letters.
- Use polite, precise language and avoid unnecessary details.
With consistent practice and the above approach, you can comfortably score 20–23 marks out of 30 — giving a strong boost to your descriptive paper performance.