Communication means sharing of information or intelligence. We employ two mediums of communication:
- Verbal and
In Verbal Communication, we use a language that we know. And a good verbal communicator has the following qualities:
- He keeps good command over words and their usage
- He keeps good command over the English Grammar
- He listens a lot but speaks only the essential
- He has sound analytical power to analyze any particular situation
- He has potential to process his thought
If you are good at writing Articles, Essays, Letters, Editorials, and others, it means you’re a good verbal communicator.
It must be noted that in Non-verbal Communication, we use our gestures and postures. We do not use words.
Broadly speaking, letters are of two types:
- Informal Letters and
- Informal Letters
An Informal Letter is that which is written to one’s Father, Mother, Uncle, Sister, Brother, Friends or to those who are our Dear Ones. In such letters, strict formalities are not maintained.
Keep in mind a few highly important things before you switch to writing an effective letter:
- Start a letter going straight downwards without leaving any space on the left margin. This is called the Computer Formatted Letter to be submitted online in your Main exam.
- Change the paragraph leaving one line space.
- While writing any Informal letter, just start writing it keeping in mind the fact that you are causing the reader to feel your presence through the letter; in other words, the reader should read the letter as if he were talking to you.
- Always keep in mind the purpose of writing the letter and just ask yourself whether the letter will fulfill your purpose. Suppose, you’re asking your mother for some homemade sweets, your purpose should move around this desire. Likewise, if you’re writing a letter to your younger brother advising him to choose Banking Industry as a Career, you’ve to focus on what your purpose is; you’ve to keep convincing your brother through your words so that he would finally follow you.
A Letter has
- The Heading 2. The Salutation 3. The Body 4. The Closing Part and 5. The Signature.
Please, note that you should not provide ‘Subject’ in your informal letter.
The Heading comprises:
- Address and Date as you see in the screen:
There are three acknowledged Date-patterns. Have a look.
- November 25, 20…
- 25 November 20…
If you’re going to write to your friend, Sister or Brother, you can write it as:
- Dear Friend,
- Dearest Friend,
- My Dear Friend,
- My Dearest Friend,
Well! If you’re going to write to your Father or Mother, you can write it as:
- My Dear Father, Dear Father, Dear Papa,
- My Dear Mother, Dear Mother, Dear Mammy,
But, mind it – Don’t write – My Dearest Father or My Dearest Mother,
The Body Part talks about your purpose. Select appropriate expressions concisely and accurately so as to make the reader know of your purpose. Don’t fill it with such redundant formalities in which your purpose gets lost. Use each and every word in such a way that the reader should feel your presence. Don’t waste your words in maintaining formalities such as greetings to the family members, enquiring about their health, etc. until and unless these are quite relevant to the letter topic.
Now, second last part is the Closing Part which you can write as:
- Your loving son/daughter/ yours lovingly (in a letter to Father, Mother, Uncle, Grand Father or Mother or the other)
- Your sincere friend / Yours sincerely/ Sincerely yours (When you’re writing to your Friend)
- With love/ With best wishes (When you’re writing to your younger brother or sister etc.)
Now the last part of an Informal Letter is Signature in which you affix your signature.
The following informal letters are highly important for your exams:
- Your friend started a new job. So advise him to save by insurance.
- Write a letter to your cousin to congratulate her on her success in an exam with distinction.
- Write a letter to the editor to make the public aware of fake news and incorrect event information.
- Write a letter to your friend and convince him to invest in mutual funds.
- Write a letter to your friend to start his own startup.
- Write a letter to your friend complaining and advising that his son overuses the mobile phone.
- Write a letter to your sibling giving him advice related to the stress and anxiety caused by the loss of the job during the COVID-19 pandemic.
- Write a letter to your friend who has recently authored a book on the problems of youth in India. Give him your valuable feedback after reading the book.
- Write a letter to your younger brother giving him valuable guidance for the preparation of regulatory body exams.
- Your friend has broken the news that his mother is no more. Write a letter of condolence.
- Write a letter to your friend elaborating on your experience of a recent tour to a beautiful hill station of India.